What Documents Should You Keep for a Customs Review of Imported Crochet Hair?

Prepare a customs file that links every shipment of crochet hair extensions to its product details, order, payment, inspection, and transport records. The documentation should clearly identify the goods as 100% human hair and record their texture, length, color, weight, quantity, and any approved packaging or private-label specifications.

Records to Include

• Product specification: Keep the product name, material, intended use, texture, length, color, and ordered quantity. The Human Hair Boho Braiding Hair range includes Deep Wave, Water Wave, Loose Wave, Curly, and made-to-order textures, with lengths from 14 to 30 inches.
• Quality documentation: File inspection results for hair quality, texture, length, color, and weight alongside the corresponding order.
• Purchase and payment records: Retain purchase orders, invoices, order confirmations, payment receipts, and agreed terms.
• Customization approvals: Save confirmations for color matching, texture changes, packaging, branding, or private-label requests.
• Shipping documents: Keep the booking, carrier or freight-forwarder details, destination, and delivery arrangement for each shipment.

Build a Traceable Shipment File

Start with a product description that connects the goods to the commercial order. For this product, the specification can identify 100% human hair intended for Boho braids, Goddess braids, and other braiding styles. Record the selected texture, length, color, weight, and quantity, as well as any other agreed product details. The listed minimum order quantity is 1 piece; custom quantities can be discussed. Stock orders are listed with delivery in 7 days, while customized orders may take 15–30 days.

Next, attach the quality records for the same order. The inspection scope covers hair quality, texture, length, color, and weight. Keeping these checks with the product and shipment documents helps distinguish the goods under review from other hair products.

Commercial documents should show what the buyer ordered and how the transaction was settled. Retain the supplier's order confirmation, invoice, payment evidence, quantity, and agreed delivery terms. Supported payment options include T/T bank transfer and Alibaba Trade Assurance. PayPal may be available for samples and certain small orders, while Western Union is offered for selected international orders. Any flexible payment arrangement should be documented as agreed.

For customized shipments, preserve written approval of the final color, texture, packaging, and branding. These confirmations are particularly relevant to private-label orders, since they record how the shipped goods were prepared to meet the buyer's requirements.

Shipping records should identify the route and delivery method associated with the order. Available arrangements include international express services such as DHL, FedEx, and UPS; air freight; sea freight; door-to-door shipping; and delivery to a freight forwarder appointed by the customer. Keep the destination and applicable booking details with the rest of the shipment file.

A product image can also serve as a visual reference alongside the written description.

Product Uses and Supply Context

These extensions are used by braiding salons and African hair stylists for Boho braids, crochet styles, protective hairstyles, and other textured-hair looks. They are also supplied to online hair retailers, including e-commerce stores, Amazon sellers, independent websites, and social-commerce businesses.

Reported projects include supplying Boho braiding hair to a United Kingdom wholesaler serving braiding professionals and salons, and providing crochet human hair to a French beauty supply distributor. The reported applications included Goddess braids, crochet hairstyles, protective styles, and salon installation. Customer feedback highlighted the natural appearance, suitability for installation, and choice of textures.

Document Checklist by Category

Frequently Asked Questions

What should the product specification say?

Include the product name, 100% human hair composition, intended braiding use, texture, length, color, weight, and quantity. Available descriptions include Deep Wave, Water Wave, Loose Wave, Curly, or a confirmed custom texture, in lengths of 14–30 inches.

How should inspection evidence be filed?

Keep inspection results for hair quality, texture, length, color, and weight with the order and shipment they relate to. This makes it easier to connect the inspected goods with the declared product.

Which payment and transport records matter?

Retain the transaction's payment confirmation and its shipping documents. Payment may be made by T/T, Alibaba Trade Assurance, PayPal for eligible samples or small orders, Western Union for selected orders, or another confirmed arrangement. Transport may use express delivery, air or sea freight, door-to-door service, or a customer-appointed freight forwarder.

Keeping the File Complete

For each import, assemble one organized record set containing the specification, quality inspection evidence, purchase documents, payment confirmation, customization approvals, shipping records, and relevant order communications. Guangzhou Ruiju offers OEM/ODM customization, wholesale and bulk supply, private-label options, ready stock, and small-batch orders. The company reports exports to North America, Europe, Africa, the Middle East, South America, and Southeast Asia, with an export ratio of 100%. For product or order support, contact sales@brazilianhairtop.com.

About Guangzhou Ruiju

Guangzhou Ruiju E-Commerce Co., Ltd. operates MEIRHAIR, a professional human hair brand supplying wigs, Vietnamese human hair wigs, bundles, extensions, braiding hair, and customized hair products to global beauty markets. Its range includes Boho braiding hair, crochet hair, Afro kinky bulk hair, wigs, bundles, closures, frontals, and other extension systems. The company serves customers across North America, Europe, Africa, the Middle East, South America, Southeast Asia, and other markets, and reports an export ratio of 100%.